**We have our elected our officers for 2011 and won’t be electing officers again until December 2011. If you are interested in being a deputy or helping out with one of our caucuses, please contact Jamie.**
Members who wish to nominate themselves for AYD office are invited to send a candidate statement to both secretary@arlingtonyoungdems.org AND president@arlingtonyoungdems.org. The candidate statement must be received no later than 11:59 PM on Sunday, December 5th. The candidate statement should be no longer than 200 words (400 words in the case of the election for President). The statements from all candidates will then be sent to the entire AYD membership as part of that week’s regular e-mail (note, we will cut off your statement at exactly 200 hundred words for the purpose of the e-mail).
At the election meeting on Wednesday, Dec. 8th, the order of elections shall follow the order in which positions are listed in the Article IV, Section 1 of the constitution: President, Vice President, Secretary, Treasurer, Finance Director, Party Representative, Political Action Director, Outreach Director, Community Service Director (see descriptions below). Upon calling an office for election, the moderator shall read the names of those candidates who have already placed themselves into nomination. Each candidate shall have two minutes to speak (three minutes in the case of the election for President); the speaking order will be chosen at random. Candidates shall be signaled when 30 seconds, 10 seconds, and 0 seconds remain in their allotted time. The moderator shall give candidates consideration to finish the point that they are making when the 0 second signal is shown, though the moderator may bring any candidate who abuses said consideration to a close (the indulgence of the candidates to finish swiftly is appreciated).
Votes will be cast by paper ballot. A plurality, defined in the AYD bylaws as the greatest share of votes cast, is required to win the election. In the case of a tie for the most votes, members will vote again choosing from amongst those candidates who were tied with the largest vote totals. Additional speaking time shall be allocated if no candidates were eliminated in the prior round of voting. The moderator may proceed to the subsequent election while ballots are still being counted for prior elections; however, any candidate standing in an election whose ballots are being counted may request that the proceedings wait until that count is completed and the moderator shall honor such a request.
If you have any questions about the rules or the procedure, please contact Jamie Lockhart at president@arlingtonyoungdems.org
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Article IV: Officers
Section 1: The officers of the Arlington Young Democrats (AYD) shall be President, Vice President, Secretary, Treasurer, Finance Director, Party Representative, Political Action Director, Outreach Director, Community Services Director, Recruitment Director, Retention Director, Publicity Director, Programming Director, New Media Director, and President Emeritus. These officers shall perform the duties prescribed by this Constitution and the Bylaws adopted by Arlington Young Democrats (AYD). No person may hold more that one office at a time. The collective of officers is known as the “Executive Committee.”
Section 2: The duties of the officers of the Arlington Young Democrats (AYD) are as follows:
President – Presides over meetings of the Executive Committee and the general membership; exercises general managerial tasks with respect to the operation of the organization; establishes and terminates special committees as needed and appoints a chair to such special committees; shall be notified of each committee meeting; appoints or removes a Recruitment Director, Retention Director, and Publicity Director, subject to the approval of a majority of the elected Arlington Young Democrats’ (AYD’s) Officers; and shall exercise such other powers and duties as may be assigned to the office of President by other provisions of the Constitution and under the Bylaws.
Vice President – Presides over the organization in the absence of the President; oversees the schedule and the presentations of meetings of the general membership and programs outside of regular general membership meetings; appoints or removes a Programming Director and New Media Director, subject to the approval of a majority of the elected Arlington Young Democrats’ (AYD’s) Officers; shall be notified of each committee meeting; shall become President in case of the removal of the President from office or of his or her death or resignation; and shall exercise such other powers and duties as may be assigned to the office of Vice President by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Secretary – Transcribes minutes of the meetings; provides a written report of meetings of the Executive Committee and the general membership; shall exercise such other powers and duties as may be assigned to the office of Secretary by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Treasurer – Establishes procedures to handle disbursements and expenditures; tracks and reports all receipts and disbursements; maintains all financial records; should the need arise, prepares filing reports to the State Board of Elections; ensures financial records are open to inspection by any member of Arlington Young Democrats (AYD) at any reasonable time; and shall exercise such other powers and duties as may be assigned to the office of Treasurer by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Finance Director- Oversees planning and implementation of all fundraising activities; and shall exercise such other powers and duties as may be assigned to the office of Finance Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Community Service Director – Coordinates outreach and service to volunteer and charitable organizations; and shall exercise such other powers and duties as may be assigned to the office of Community Service Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Outreach Director- Organizes outreach to people under-represented in the Democratic Party and in Arlington Young Democrats (AYD); supervises the activities of caucuses created pursuant to Article VI, Section 3; and shall exercise such other powers and duties as may be assigned to the office of Outreach Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Party Representative – Coordinates relationships with other recognized Democratic organizations; manages the Arlington Young Democrats’ (AYD’s) resolution process; appoints a Resolutions Advisor to assist with the management of Arlington Young Democrats’ (AYD’s) resolution process; and shall exercise such other powers and duties as may be assigned to the office of Party Representative by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Political Action Director – Oversees political activity of the organization, including voter registration; coordinates efforts with the campaigns of local, state, and federal Democratic candidates; coordinates Arlington Young Democrats’ (AYD’s) interactions with local, state, and federal governments; and shall exercise such other powers and duties as may be assigned to the office of Political Action Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Recruitment Director – Coordinates the execution of membership drives and recruitment; collects membership forms and dues in accordance with Article III, Section 2; and shall exercise such other powers and duties as may be assigned to the office of Recruitment Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Retention Director – Coordinates activities related to the retention and renewal of members; maintains the official membership list; and shall exercise such other powers and duties as may be assigned to the office of Recruitment Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Publicity Director – Coordinates the dissemination of information regarding Arlington Young Democrats (AYD); produces and disseminates a periodic newsletter informing the membership and broader public of the organization’s activities; and shall exercise such other powers and duties as may be assigned to the office of Publicity Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
Programming Director – Plans and coordinates programs for the monthly meetings of Arlington Young Democrats (AYD); and shall exercise such other powers and duties as may be assigned to the office of Programming Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President or Vice President.
New Media Director – Oversees the construction, editing, and regular updating of the website of Arlington Young Democrats (AYD); manages Arlington Young Democrats’ (AYD’s) presence in and marketing through electronic media; and shall exercise such other powers and duties as may be assigned to the office of New Media Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President or Vice President.
President Emeritus – Advises and assists the President and other officers as needed and as requested in the exercise of their duties; and shall exercise such other powers and duties as may be assigned to the office of President Emeritus by other provisions of the Constitution, under the Bylaws, and as delegated by the President.
