Officer Elections

It’s time once again for our officer elections! As the largest Young Democrats chapter in Virginia, we will be doing all we can in 2015 to help Democrats in Arlington and the Commonwealth win their local elections, as well as build momentum for the upcoming general campaign in 2016.

This effort all starts with you on Wednesday, November 19. AYD is looking for interested members who are looking to take on exciting leadership roles in 2015 in the areas of political action, community service, outreach, communications, membership recruitment, event planning and fundraising.

RSVP on Facebook by following this link: https://www.facebook.com/events/717582008332791

WHERE: NRECA Building (4301 Wilson Blvd)

WHEN: The elections begin at 7:00 p.m.

HOW TO VOTE:  If you have never joined AYD as a member before, join AYD as a member today and become eligible to vote in the elections scheduled for Wednesday, Nov. 19. Those joining AYD as a member for the first time must have their name added to the AYD membership database by paying dues (or having them waived) by 11;59 p.m. on Nov. 12.

Renewing members (or those whose membership has lapsed) have until the night of the election (Nov. 19) to pay dues or have them waived, in order to vote. Renewing members will be able to renew their membership on site, but we strongly recommend paying dues (or seeking a waiver) in advance.

Click this link to pay your dues here, whether you are joining for the first time or renewing.

NOTE: Members are eligible to seek elected or appointed office only if their membership is current.

If you are unsure about your membership status, please email membership@arlingtonyoungdems.org.

 

HOW DO THE ELECTIONS WORK?

PLEASE CLICK HERE to find out how our elections process works. It is important to review this link if you are considering running for an elected position, or seeking an appointed position.

Candidate statements for the 2015 Executive Board term can be submitted beginning November 5. Members who wish to nominate themselves for an elected office in AYD are invited to submit a candidate statement by visiting our application form here.

Members interested in seeking an elected position must provide a written candidate statement by 11:59 PM on Sunday, November 16th for inclusion in the AYD Weekly Newsletter on Tuesday, November 18th.

Only candidate statements for elected positions will be included in the AYD Weekly Newsletter. Statements submitted after this time will not be included in the newsletter.

Please submit your candidate statement for an elected position using the form, or email your statement to Secretary Matt Brown (secretary@arlingtonyoungdems.org) and President Max Burns (president@arlingtonyoungdems.org) if you are interested in running for a position.

Candidate statements will be distributed to the AYD email list and posted on the AYD website. Statements exceeding the word count will be cut off at exactly 200 hundred words (400 words for presidential candidates only).

WHAT DEADLINES DO I NEED TO REMEMBER?

The deadline to submit a candidate statement for an elected office is 11:59 PM on Sunday, Nov. 16. All statements received by that date will be sent to the entire AYD membership as part of that week’s regular e-mail on Nov. 18.

Applications for appointed positions are reviewed on a rolling basis and decisions about those applications will be made after the 2015 AYD Board is inaugurated.

WHAT HAPPENS ON ELECTION NIGHT?

The elections will be called to order by a moderator and we will proceed with speeches by our candidates.  The candidates for president will have three minutes to speak, and all other candidates for elected office will have two minutes to speak.

The speaking order will be chosen at random and the election for offices will proceed as prescribed by the AYD constitution.  Votes will be tabulated by a group of independent vote counters and the results will be announced immediately.

WHAT POSITIONS ARE AVAILABLE?

Below is a description of elected and appointed positions as defined by the AYD Constitution.  Please see the description below and an email address for each applicable officer.

Article IV: Officers (from the AYD Constitution)

Section 1:  The officers of the Arlington Young Democrats (AYD) shall be President, Vice President, Secretary, Treasurer, Finance Director, Party Representative, Political Action Director, Outreach Director, Community Services Director, Recruitment Director, Retention Director, Publicity Director, Programming Director, New Media Director, and President Emeritus.  These officers shall perform the duties prescribed by this Constitution and the Bylaws adopted by Arlington Young Democrats (AYD).  No person may hold more that one office at a time.  The collective of officers is known as the “Executive Committee.”

Elected Positions

President – Presides over meetings of the Executive Committee and the general membership; exercises general managerial tasks with respect to the operation of the organization; establishes and terminates special committees as needed and appoints a chair to such special committees; shall be notified of each committee meeting; appoints or removes a Recruitment Director, Retention Director, and Publicity Director, subject to the approval of a majority of the elected Arlington Young Democrats’ (AYD’s) Officers; and shall exercise such other powers and duties as may be assigned to the office of President by other provisions of the Constitution and under the Bylaws.

(email president@arlingtonyoungdems.org)

Vice President – Presides over the organization in the absence of the President; oversees the schedule and the presentations of meetings of the general membership and programs outside of regular general membership meetings; appoints or removes a Programming Director and New Media Director, subject to the approval of a majority of the elected Arlington Young Democrats’ (AYD’s) Officers; shall be notified of each committee meeting; shall become President in case of the removal of the President from office or of his or her death or resignation; and shall exercise such other powers and duties as may be assigned to the office of Vice President by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email vp@arlingtonyoungdems.org)

Secretary – Transcribes minutes of the meetings; provides a written report of meetings of the Executive Committee and the general membership; shall exercise such other powers and duties as may be assigned to the office of Secretary by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email secretary@arlingtonyoungdems.org)

Treasurer – Establishes procedures to handle disbursements and expenditures; tracks and reports all receipts and disbursements; maintains all financial records; should the need arise, prepares filing reports to the State Board of Elections; ensures financial records are open to inspection by any member of Arlington Young Democrats (AYD) at any reasonable time; and shall exercise such other powers and duties as may be assigned to the office of Treasurer by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email treasurer@arlingtonyoungdems.org)

Finance Director- Oversees planning and implementation of all fundraising activities; and shall exercise such other powers and duties as may be assigned to the office of Finance Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email finance@arlingtonyoungdemocrats.org)

Community Service Director – Coordinates outreach and service to volunteer and charitable organizations; and shall exercise such other powers and duties as may be assigned to the office of Community Service Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email community@arlingtonyoungdems.org)

Outreach Director- Organizes outreach to people under-represented in the Democratic Party and in Arlington Young Democrats (AYD); supervises the activities of caucuses created pursuant to Article VI, Section 3; and shall exercise such other powers and duties as may be assigned to the office of Outreach Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email outreach@arlingtonyoungdems.org)

Party Representative – Coordinates relationships with other recognized Democratic organizations; manages the Arlington Young Democrats’ (AYD’s) resolution process; appoints a Resolutions Advisor to assist with the management of Arlington Young Democrats’ (AYD’s) resolution process; and shall exercise such other powers and duties as may be assigned to the office of Party Representative by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email partyrep@arlingtonyoungdems.org)

Political Action Director – Oversees political activity of the organization, including voter registration; coordinates efforts with the campaigns of local, state, and federal Democratic candidates; coordinates Arlington Young Democrats’ (AYD’s) interactions with local, state, and federal governments; and shall exercise such other powers and duties as may be assigned to the office of Political Action Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email politics@arlingtonyoungdems.org)

 

Appointed Positions

If you are interested in an appointed position, you can apply here.

Recruitment Director (Membership Development)– Coordinates the execution of membership drives and recruitment; collects membership forms and dues in accordance with Article III, Section 2; and shall exercise such other powers and duties as may be assigned to the office of Recruitment Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email membership@arlingtonyoungdems.org)

Retention Director – Coordinates activities related to the retention and renewal of members; maintains the official membership list; and shall exercise such other powers and duties as may be assigned to the office of Recruitment Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

Publicity Director – Coordinates the dissemination of information regarding Arlington Young Democrats (AYD); produces and disseminates a periodic newsletter informing the membership and broader public of the organization’s activities; and shall exercise such other powers and duties as may be assigned to the office of Publicity Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President.

(email communications@arlingtonyoungdems.org, publicity@arlingtonyoungdems.org)

Programming Director – Plans and coordinates programs for the monthly meetings of Arlington Young Democrats (AYD); and shall exercise such other powers and duties as may be assigned to the office of Programming Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President or Vice President.

(email programs@arlingtonyoungdems.org)

New Media Director – Oversees the construction, editing, and regular updating of the website of Arlington Young Democrats (AYD); manages Arlington Young Democrats’ (AYD’s) presence in and marketing through electronic media; and shall exercise such other powers and duties as may be assigned to the office of New Media Director by other provisions of the Constitution, under the Bylaws, and as delegated by the President or Vice President.

(email newmedia@arlingtonyoungdems.org)